The following are a few hints that should help you with your year end closing:
BACKUP YOUR ENTIRE DATABASE
The main OGIS directory, programs, control files, and data should be backed up prior to the year-end close. The importance of backups cannot be stressed enough. This is a backup that should be kept permanently. Do not reuse [...]
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Helpful Hints for Your Year End Closing
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Year End Reports to Retain and Reconcile
All of the normal month-end reports should be retained. Rather than printing out the reports suggested below, you can print the reports to HOLD and archive the reports in a separate directory on your hard drive (not in the Print Queue or Output Manager). These reports can then be retrieved in Word or Excel programs [...]
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Microsoft Software: Coming to the End of Support
As Microsoft software comes to the end of their support, OGsys will no longer be able to support software that no longer has vendor support.
Windows XP and Office 2003 are coming to the end of their support cycle, so we are asking that you update your software in order to receive continuing support.
Please review the [...]
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OGsys Announces Spring User Group Meeting Schedule
We are excited to announce our User Group Meeting schedule for the Spring. These meetings are a great way to interact with other OGsys clients and to learn about all of the new and exciting things that are going on at OGsys.
Please make plans to join us at one of the following meetings:
DFW
May 2, 2013
11:00 [...]
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Check Fraud: Stay One Step Ahead of the Criminals
Check fraud is still a prevalent crime that can negatively impact your organization’s bottom line. In order to stay one step ahead of the criminals, you must first understand the issue of check fraud.
The Liability of Fraudulent Checks
Checks remain the most vulnerable payment mechanism targeted by fraudsters. This type of fraud is on the rise [...]
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Don’t miss the Spring User Group Meeting!
We are looking forward to seeing everyone at our User Group Meetings in May! These meetings are a great way to interact with other OGsys clients and to learn about all of the new and exciting things that are going on at OGsys.
Please make plans to join us at one of the following meetings:
DFW
May 2, 2013
11:00 [...]
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Generating a revenue payment from credit A/R balances
Use this process to refund credit A/R balances to owners by issuing a revenue check. Revenues created and paid from an A/R credit are not reported on a 1099 to the owner.
The A/R credit must be associated with a well code.
If it is not, create an A/R Adjustment voucher to write off the credit balance [...]
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So, Are You Wondering About Our Windows 8 Compatibility?
At OGsys, we are committed to verifying that OGsql works on the newest versions of Windows 7 and Windows 8 to provide the best possible support for our clients.
OGsql has been tested in multiple server environments currently supported by Microsoft and in numerous configurations.
OGsql has been field tested and offers an increased performance when [...]
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User Group Meeting Recap – Spring 2013
User Group Meeting Recap
If you were able to join us for our recent OGsys Spring 2013 User Group Meeting, we thank you for your participation and hope you found the meeting as worthwhile as we did. If you were unable to attend the meeting, we certainly missed you and hope to see you the next [...]
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Have You Heard of Our FastTrack Reports?
Our FastTrack Reports are souped-up versions of some of our standard reports, except they’re bigger, stronger and faster!
Our unique development process ensures that these reports will definitely meet your need for speed. Our first step is to create a new FastTrack version of an existing report. We then release the report to our client test [...]
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AFE – Authorization for Expenditures
AFEs are important controls for oil and gas accounting. OGsys allows for the accumulation of AFE activity in the general ledger, and
reporting of that activity at the AFE level.
Establishing an AFE Code
To establish an AFE within the OGsys database, first set up a 10 character code for tracking, by going to Process / Master Maintenance / [...]
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DocVue Enterprise System Microsoft Add-in Announcement
DOWNLOAD DocVue Enterprise System Microsoft Add-in Announcement
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Using Reverse/Rebook to Correct Transactions to Fixed Accounts
There is a Rebook Button now available below on the APE, JEE, and PCE modules that may be used to reverse and rebook a voucher.
Once clicked, the Reverse and Rebook Posted Purchaser Checks screen will display.
The filters available to find the needed transaction are:
1. Revenue Decks/Expense Decks
Click to select the radio button to indicate the [...]
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How Can CPA’s Add Value To Your Business?
Contributed by
Eliminating Weaknesses and Developing Protective Processes
As CPAs we have many different touch points with businesses. Although we may only be engaged in tax-preparation, auditing, or managing financial duties, there is more value we can add to the companies we come in contact with. We have been entrusted to have the knowledge and [...]
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OGsys Employee Spotlight
At OGsys our world-class Support Team works hard to ensure our clients are successful, efficient and happy. We’re pleased to introduce you to Kevin Smith, one of our Customer Service Specialists.
Q: What do you like best about working for OGSYS?
Kevin: “Innovation.” I’ve worked in Oil & Gas Accounting for 10 years before coming to OGsys. [...]
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Kudos to Lisa Fowlds
OGsys President, Chuck Blanton, recently received an email from a very pleased client, Jim Knox, Controller for Comet Ridge Resources, LLC, an OGsys client since 2006. Jim reported that Lisa Fowlds, an OGsys customer service specialist, had helped him retrieve some data that had been inadvertently purged from his database. When he realized he had [...]
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New Create-A-Check 11 for OGsys Users
Now you can print MICR encoded Accounts Payable, Revenue, Land Lease, and General Partnership checks!
The newest version is also fully integrated with Windows 8 and Server 2012.
Click Here for More Information!!!
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Employee Spotlight: Erik Vinson
Heidi Cope recently received the following comment from a client about Erik Vinson, an OGsys Customer Service representative:
“Thank you for connecting me with Erik to solve my OGsys issues. I wanted tell Erik’s boss how wonderful he was. He went above and beyond what I would consider ‘good customer service.’ He was excellent and actually [...]
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Partner Spotlight: DocVue
Making Audits Agreeable
You all know the scenario come audit time – receive the audit document request, try and find the documents, pull the documents and gather the data, realize you have misplaced some of the documents, go back to the files, receive an additional document request, realizing that some of the documents [...]
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OGsys Retention Periods
Retention periods may be specified by the user for detail/history in the various modules in two key maintenance screens, Company Maintenance and System Parameter Maintenance.
Company Maintenance contains retention periods for the following:
Detail GL Months – The months to retain individual entry information within the accounts. Maximum setting is 300 months.
Summary GL Years – Years [...]
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